PASTORAL MANAGER
Job Reference XS 8.1 Senior Administrative Officer
Dorset Grade 8 Scale Point 12-20 – £13.69 to £15.70 per hour
Pay progression available with experience
37 hours per week
Term time only plus 5 staff training days
To Start As Soon As Possible
A non-teaching member of staff is needed to manage the attendance, behaviour, welfare and safeguarding for a year group. The successful candidate will work alongside and support our existing teaching Heads of Year, Heads of House, DSL and SLT link as we continue to support all students to achieve their best academic outcomes, whilst dealing with the many diverse issues that arise in a school.
Key responsibilities include:
- Recording and dealing with safeguarding concerns
- Working with students with complex social and emotional needs
- Responding to behaviour incidents, collecting statements and speaking to students, managing the report card system
- Checking attendance for the year group is accurate on Bromcom and making referrals to the attendance service for students of concern
- Responding to parental concerns within 24 hours
- Being available for multiagency work
- Organising drop in sessions for other agencies in school and making appointments for students in your year
- Proactive support of student needs
You will be:
- Experienced in working with a variety of external agencies
- Experienced in dealing with child protection and child in need processes
- Experienced in working as a pastoral/behaviour support manager/worker
- Conversant with safeguarding procedures
- Conversant with attendance procedures
- Committed to raising standards of achievement
- Able to work constructively as part of a team
- Able to organise, lead and motivate others
- Able to prioritise work and meet deadlines under pressure
- Able to liaise with staff, students, parents and external agencies in a calm, sensitive and confident manner.
What Ferndown Can Offer You:
- CPD opportunities and training and development programmes.
- Personalised induction, supported by a mentor.
- Eligibility to join the Local Government Pension Scheme.
- A tax efficient Childcare Scheme through salary sacrifice.
- Access to health and wellbeing support.
- Private Healthcare Plan including 24/7 access to a GP by phone, gym discounts, cashback for optical, dental and other appointment expenses for employees and their children.
- Access to staff benefits and discounts portal through Dorset Council.
For more details please contact jotaylor@fernup.dorset.sch.uk
To apply, please click on ‘Apply Now’ on Dorset Jobs website. Alternatively, please logon to our website www.fernup.dorset.sch.uk and click on Job Vacancies.
Close date: Midnight, Sunday 22nd September 2024
This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to have an Enhanced Disclosure & Barring Service check (formerly CRB) in line with the Governments safer recruitment guidelines.
Ferndown Upper School values the diversity of our workforce and welcome applications from all sections of the community. This role is UK based and your Right to Work will need to be established as part of the appointment process.
This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. The amendments to the ROA 1974 (Exceptions Order 1975, (2013 and 2020) provide that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide.
Ferndown Upper School will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not be on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern.
Job Specification: Pastoral Manager
Reports to: Deputy Headteacher
Main Job Purpose
A non-teaching full time role to provide professional pastoral care to support the welfare and progress of students at Ferndown Upper School, working as part of a team liaising with staff, parents and external agencies.
Main Responsibilities and Duties
- To be committed to safeguarding and promoting the welfare of students, raising concerns as appropriate.
- To lead pastoral support and work in partnership with Head of Year to support the welfare of all students in the year group.
- To have professional, firm and caring relationship with students and parents.
- To use data to monitor and intervene appropriately for attendance, behaviour and progress.
- To build professional staff relationships and with external agencies.
- First point of contact and liaison between families and other agencies e.g. Children’s Services and Child Health. Deal with queries and problems in relation to students.
- To be friendly, helpful and welcoming to parents and other visitors making contact with school.
- Good role model to students.
- To maintain an appropriate and professional distance with students in more informal situations.
- Implement behaviour policy and deal with student behaviour issues, including gathering of statements following an incident.
- Deal with correspondence in relation to student welfare and behaviour. To file student information (electronically and paper). Record information on student welfare and attendance.
- Monitoring attendance and punctuality and ensuring appropriate coding.
- Attend regular meetings (as appropriate).
- To use appropriate intervention and support to support welfare and progress.
- To provide advice to students relating to their social, health, hygiene and emotional development needs.
Knowledge & Skills
Relevant previous office and supervisory experience is required and the appropriate qualification (minimum NVQ level 3 in Administration or minimum of 5 GCSE’s (A*-C grades) or equivalent vocational qualification. Relevant pastoral and safeguarding qualifications.
Supervision & Management
The postholder will often be required to work without direct supervision. Supervision will be present where necessary.
Problem Solving and Creativity
Deal with problems regarding workload, allocation of work of the year group. Guidance would be sought of the Head of Year.
Key Contacts & Relationships
Daily contact by telephone/face to face with Headteacher/Staff/Pupils/Parents and other visitors to the school.
Decision Making
To make appropriate decisions regarding students on a daily basis on a reactive and proactive basis.
Resources
General Office equipment (e.g. Word Processor, photocopier, telephone)
Sept 2023/JLT
Job title: Senior Administrative Officer
Job ref: XS 8.1 School:
Grade: Dorset Grade 8
Reports to: Headteacher / Support Services Manager / Business Manager or other nominated person
Main job purpose
To provide efficient administrative support, to ensure compliance with LA and the School administrative and reporting requirements, including undertaking manual and computer data entry/extraction and other administrative duties.
Main responsibilities and duties
- To lead a team managing and directing the work of the Administrative/Clerical/Secretarial team, providing administrative and secretarial support to the school.
- To manage the provision of Administrative/Clerical/Secretarial to Heads of Year and other staff; to decide on priorities and direct and allocate work to team members.
- To be responsible for all aspects of the operation of SIMS/software (Schools Information Management System) for the storage, production of information, statistics and reports associated with detailed pupil records.
- To assist the Headteacher/Business Manager in the interpretation of results, to develop, modify and enhance reports content, format and design as required.
- To be responsible for maintaining the computerised school attendance registers and provide analysis and reports as required.
- To co-ordinate and control the Office IT systems, resolve associated problems in the first instance, and contribute to the development and implementation of new systems and procedures.
- To contribute to the appointment of own team support staff (e.g. place advertisements, send out application forms, take up references and participate in the selection of support staff).
- To undertake Performance Management Reviews in accordance with the policy practice of the school.
- Promoting and safeguarding the welfare of children and young people in accordance with the school’s safeguarding and child protection policy.
Knowledge & skills
Relevant previous office and supervisory experience is required and the appropriate qualification (minimum NVQ level 3 in Administration or minimum of 5 GCSE’s (A*-C grades) or equivalent vocational qualification.
Supervision & management - The postholder will often be required to work without direct supervision. Supervision will be present where necessary.
- The postholder will be required to supervise the office-based staff.
Problem solving and creativity
- Deal with problems regarding workload, allocation of work of the team without consultation. (Guidance would be sought of the Headteacher/Business Manager on other than routine staffing issues and in disciplinary matters).
- Assist the Headteacher/Business Manager in the recruitment of own staff team members.
- Advise the Headteacher/Business Manager of own staff training and development needs.
Key contacts & relationships
Daily contact by telephone/face to face with Headteacher/Staff/Pupils/Parents and other visitors to the school.
Decision making
To deploy staff to meet specific work requirements and to cover staff absences.
Resources
General Office equipment (e.g. Word Processor, photocopier, Optical Mark reader, Fax Machine, telephone and post/franking machinery.)
Working environment - Size, Phase and type of school and pupil profile. Split site school.
- Occasionally processing heavy loads of incoming/outgoing mail.
- Working in busy Office with frequent use of IT equipment.
Approval
Prepared by Chris Matthews Date January 2005
Designation Pay and Reward Manager